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Admin Coord IV in Foster City, CA at GDH

Date Posted: 12/4/2018

Job Snapshot

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Job Description

Administrative Coordinator
Reporting to the Vice President, this Administrative Coordinator position is within our Health Economics and Outcomes Research group within Medical Affairs. The role will be based on-site in our Foster City headquarters. We are looking for a candidate who has experience supporting a global function, with an emphasis on the Asian marketplace. This role will require a high attention to detail, the ability to work across multiple global markets, and the ability to multi-task and prioritize at a very high level.


• Requires knowledge and understanding of administrative and office policies and procedures

• Good verbal, written, and interpersonal skills

• Self-starter with entrepreneurial drive to succeed

• Strong leadership ability with a proven history of success

• Superior communication skills on the telephone, e-mail, and Face-to-Face

• Exceptional interpersonal skills with a positive, friendly and outgoing approach

• Advanced knowledge and experience with computer applications such as Excel, PowerPoint, Word, etc. and web-based applications

• Highly-organized and proficient in data management

• Strong attention to detail and accuracy

• Ability to prioritize with good judgment in order to meet deadlines

• Ability to multi-task and excel in fast-changing environment

Specific education and experience requirements:
Requires a minimum of a high school diploma plus 2+ years administrative experience.
Specific job responsibilities:

• Provide full calendar management for individual manager, department or group of managers in various time zones

• Arrange all travel accommodations including but not limited to hotel, flight, car service, etc.

• Preparation of expense reports

• Manage logistics of ee4 external and internal meetings and events including but not limited to: hotel sourcing, room block management, team travel communications, meals, etc.

• Arranges candidate interview scheduling and onboarding of new hires for onsite and remote staff

• Serves as the point person for a wide array of organizational, logistical, and technical questions.

• Works under limited supervision and may receive general direction on new lines of work or special assignments.

• Other duties as assigned.